De Nederlandse versie van deze pagina is in voorbereiding. De tekst hieronder is in het Engels.
Privacy policy
What personal data we collect, why, who sees it, how long we keep it, and your rights.
Last updated: 27 September 2026
1Who we are
Ambassadors of Sport ("AoS", "we", "us") is a sports talent agency. It is a product of The Gatekeepers Club and not a separate company.
The data controller for everything in this policy is The Gatekeepers Club, the trading name of Christian d'Eimar de Jabrun EI (entreprise individuelle), registered with the Béziers Trade and Companies Register (RCS) under number 100 548 080. Registered office: 22 Rue Paul Bert, 34500 Béziers, France.
For anything in this policy, write to admin@ambassadorsofsport.com.
We have not appointed a data protection officer.
2What this policy covers
- Our website, ambassadorsofsport.com, and its forms: the athlete questionnaire, the brand questionnaire and the podcast forms.
- Our onboarding forms for athletes, coaches and brands at admin.ambassadorsofsport.com.
- The athlete and coach websites we publish at an address of the form name.ambassadorsofsport.com, and their enquiry forms.
- Our podcast, I've Got Skin in The Game: guest applications, preparation forms, release signatures, recordings and sponsor enquiries.
- Our CRM, where we keep our records of athletes, coaches, brands, schools and other contacts, and of our exchanges with them.
3What we collect, why, and on what legal basis
For each source: what we collect, why, and the legal basis under article 6 of the General Data Protection Regulation (GDPR).
Athlete questionnaire
- What we collect
- Name, date of birth, email, nationality, residency status, countries played in, club salary bracket, sponsorship terms and value, existing sponsors, sport, level, career stage, team, what you need help with, whether you are moving, Instagram and TikTok handles, Instagram follower range, a WhatsApp number or other notes you add, how you heard of us.
- Why
- To assess whether we can work together, and to reply.
- Legal basis
- Steps taken at your request before a contract (6.1.b); our legitimate interest in answering enquiries (6.1.f).
Brand questionnaire and brand onboarding
- What we collect
- Company, contact name, role, email, phone, website, budget range, sports, athlete criteria, campaign type, timeline, geography, notes.
- Why
- To consider and prepare a partnership.
- Legal basis
- Steps before a contract (6.1.b); legitimate interest (6.1.f).
Athlete and coach onboarding (after signature)
- What we collect
- Name, date of birth, nationality, languages, location, sport, position, club, career history, biography, social handles, rate card, brand preferences, visual choices, photographs. For an athlete under 18: the guardian's name, relationship, email, phone and consent.
- Why
- To build and run the athlete's website and to represent them.
- Legal basis
- Performance of the Letter of Engagement (6.1.b); for an athlete under 18, see section 6.
Athlete and coach websites
- What we collect
- What the athlete approves for publication: profile, career, statistics, photographs, rate card, and follower counts where the athlete has agreed. Enquiry forms: name, email, company, role, type of enquiry, message.
- Why
- To present the athlete and receive enquiries.
- Legal basis
- Performance of the Letter of Engagement (6.1.b); legitimate interest for enquirers (6.1.f).
Podcast guest forms
- What we collect
- Name, email, phone, date of birth, nationality, where you are based, sport, discipline, level, club, social handles, a short account of your story, how you heard of us, your answers to the preparation form, whether you want to join the guest community, your IP address and browser type.
- Why
- To select and prepare guests.
- Legal basis
- Legitimate interest (6.1.f); consent for the community (6.1.a).
Podcast release
- What we collect
- Your signed name and email, the time you signed, the version of the release you signed, your IP address and browser type.
- Why
- To keep proof of the release.
- Legal basis
- Performance of the release (6.1.b).
Podcast recordings
- What we collect
- Your voice and image, published as episodes and clips.
- Why
- To publish the episode.
- Legal basis
- Performance of the release (6.1.b).
Podcast sponsor enquiries
- What we collect
- Company, contact name, role, email, phone, website, category, budget band, timeline, message, IP address and browser type.
- Why
- To answer and prepare a sponsorship.
- Legal basis
- Steps before a contract (6.1.b); legitimate interest (6.1.f).
Emails and messages
- What we collect
- When you write to us or we write to you by email, WhatsApp, LinkedIn or Instagram message, the messages sit in our mailboxes and in The Gatekeepers Club's contact records. Our CRM keeps only the dates, channels and number of exchanges, never their content.
- Why
- To know when we last spoke and who is waiting for a reply.
- Legal basis
- Legitimate interest (6.1.f).
CRM
- What we collect
- Name, role, organisation, contact details, stage, notes and tasks; for athletes, an "Under 18" flag (section 6).
- Why
- To run the agency's relationships.
- Legal basis
- Legitimate interest (6.1.f); performance of a contract (6.1.b).
Public figures of athletes we represent
- What we collect
- Followers, posts, and average likes, comments and views of recent posts, read weekly from public profiles.
- Why
- To follow the growth of the athlete's accounts.
- Legal basis
- Legitimate interest (6.1.f). For an athlete under 18, only with the guardian's consent (section 6).
Invoices and contracts
- What we collect
- Identity, billing details, amounts.
- Why
- To meet our accounting and legal duties.
- Legal basis
- Legal obligation (6.1.c).
If you are under 18 and apply to the podcast, we keep no personal data about you: the show is for guests aged 18 and over.
Estimated value. From an athlete's social figures we calculate an estimated media value per post and per month, using a formula and assumptions recorded in our CRM. It is an internal planning estimate. It is not a price or a valuation, it is never quoted outside AoS as a price, and no decision about you is made automatically from it.
4Who sees your data
- People who work for AoS, bound by confidentiality. The CRM is a Google Sheet in a Google Shared Drive open to AoS administrators only.
- Marketing Lioness, which helps us with brand partnerships and acts on our instructions, as our processor. Brand questionnaires are copied to it, and its founder is an AoS administrator.
- Brands, only as your Letter of Engagement allows. For an athlete under 18, nothing reaches a brand before a guardian has signed the Letter.
- Service providers acting on our instructions (processors), listed below.
- Public authorities, where the law requires it.
Supabase
- What it does for us
- Our database, file storage and server functions.
- Where
- Data stored in the European Union (Ireland), by Supabase, Inc., a United States company.
Railway Corporation
- What it does for us
- Hosts our websites and applications.
- Where
- European Union (the Netherlands), by Railway Corporation, a United States company.
Google (Google Workspace, Google Fonts)
- What it does for us
- Our AoS mailbox, the CRM Sheets and shared media folders; the fonts on our website.
- Where
- Google's data centres in the European Union, the United States and other countries.
Resend
- What it does for us
- Sends our internal alert emails when a form arrives.
- Where
- United States.
Unipile
- What it does for us
- Brings our WhatsApp, LinkedIn, Instagram and email conversations into The Gatekeepers Club's contact records.
- Where
- France.
Anthropic
- What it does for us
- Provides an AI assistant we use internally to help us work on our records: reading and summarising enquiries, emails and records, and preparing replies. Nothing is sent without a person approving it.
- Where
- United States.
We do not sell personal data, and we do not use it for advertising.
5Transfers outside the European Union
Our database is in the European Union (Ireland). Some of our providers are in the United States. Where personal data leaves the European Economic Area, we rely on the European Commission's standard contractual clauses in each provider's data processing terms. You can ask us for a copy of the safeguards at the address in section 1.
6Athletes under 18
- AoS works with athletes from the age of 16. We never message anyone under 18 directly: we speak with the guardian.
- A guardian is attached to every athlete under 18. Nothing is signed, and no photograph or video is used, before the guardian agrees in writing.
- We record the social figures of an athlete under 18 only with the guardian's consent.
- Our CRM holds a single "Under 18" flag. A minor's date of birth, own contact details and the guardian's details are not in the CRM: they stay in our database, closed to public access.
- Where we do not know an athlete's age, we treat the athlete as under 18.
7How long we keep data
- Questionnaires and enquiries that do not lead to an engagement
- 24 months after our last exchange.
- Records of athletes we represent
- The engagement, then 5 years, the limitation period for civil claims (article 2224 of the Civil Code).
- Social figures of athletes we represent
- The engagement, then 12 months.
- Invoices and accounting records
- 10 years (article L123-22 of the Commercial Code).
- Brand and sponsor contacts
- 24 months after our last exchange, or the partnership and then 5 years.
- Podcast applications not taken forward
- 24 months.
- Signed podcast releases and recordings
- As long as the episode is published, then 5 years.
- Dates and counts of our exchanges
- As long as the contact record is kept.
- Form answers kept on your device when sending fails
- Until they are sent, then removed.
8Your rights
You can ask us to:
- give you access to the data we hold about you;
- correct it;
- delete it;
- restrict its use;
- send it to you or to another organisation in a common format (portability);
- stop using it where we rely on our legitimate interest (objection);
- stop using it where we rely on your consent (withdrawal), without affecting what was done before.
Under French law you can also give instructions on what happens to your data after your death.
Write to admin@ambassadorsofsport.com. We may ask you to confirm your identity. We answer within one month; if a request is complex we may take two more months, and we will tell you so within the first month. A guardian exercises these rights for an athlete under 18.
You can complain to the French data protection authority, the CNIL: 3 Place de Fontenoy, TSA 80715, 75334 Paris Cedex 07, France, www.cnil.fr.
No decision with legal or similarly significant effect on you is made by automated means.
9Security
- Our database tables holding personal data are closed to public access. The public athlete websites read only the information approved for display.
- The admin area is behind a sign-in for named people.
- The CRM is open to AoS administrators only, and it removes contact details from the record of any athlete under 18 or of unknown age.
10Cookies and similar technologies
- ambassadorsofsport.com sets no analytics, advertising or tracking cookies. One cookie is set only for people who edit the site's text. If a form cannot be sent, your answers are kept in your browser's storage on your device and sent later, then removed.
- Fonts. The pages of ambassadorsofsport.com, and some of our other pages, load their fonts from Google's servers (Google Fonts), which receive your IP address when they do.
- admin.ambassadorsofsport.com uses sign-in cookies for AoS staff.
- Our hosting provider keeps technical request logs.
Because we use only what is strictly necessary for the site to work, we do not show a cookie banner.
11Changes to this policy
When we change this policy, we update the date at the top.
12Contact
The Gatekeepers Club, for Ambassadors of Sport.
admin@ambassadorsofsport.com
22 Rue Paul Bert, 34500 Béziers, France.